The Global Partnership for Education (GPE) works with 67+ developing countries to ensure that every child receives a quality basic education, prioritizing the poorest, the most vulnerable and those living in fragile and conflict-affected countries. GPE mobilizes financing for education and supports developing countries to build effective education systems founded on evidence-based planning and policies.
GPE is a global fund and a partnership whose members include developing country governments, more than 20 donor nations, multilateral development and humanitarian agencies, as well as organizations from the private sector, philanthropy, civil society and the teaching profession. The GPE Secretariat of over 100 full-time staff is hosted by the World Bank with headquarters in Washington DC. A constituency-based Board of Directors sets policies and strategies and approves performance-based funding grants to improve learning outcomes and equity through building stronger education systems.
GPE works through inclusive partnership, focusing on building effective and efficient education systems that can deliver equitable, quality education and learning for all. It helps member countries to develop and implement sound gender-responsive education sector plans, mobilizes international financing and promotes efficient use of international and national resources to support developing countries' education goals and sector strategies.
The CTO Office coordinates the work of the new Country Support and Education Policy team (new name to be determined) which launched on July 1, 2020. Under the leadership of the Chief Technical Officer (CTO), the Country Support and Education Policy Learning team will provide developing country partner governments and other partners with information & knowledge, advice and support related to GPE country level engagement and grants, including sector diagnostics and planning, implementation and monitoring, key policy challenges, sector coordination and inclusive dialogue. It will also contribute to shaping global education policy dialogue informed by GPE country needs, lessons and practices through Partnership assets for technically sound and evidence-informed solutions to address education challenges at the country level.
Duties and Accountabilities
The Planning Officer position is based in Washington D.C. and will report directly to the CTO Office Team lead. Working closely with Country Support and Education Policy Learning team leads and members, the Planning Officer will provide direct support for the annual work program through team coordination, communication and planning. This is a new position intended to bring a central focus to operations planning and coordination activities for the Country Support Team, Partnership Support team, and Education Policy and Learning teams, which have recently merged into a single team. This role will help ensure the team as a whole is functioning as effectively and efficiently as possible and will support the team leadership group to make strategic decisions about resources and priorities. The successful candidate will support effective flow of information between the CTO and Country Support, Partnership Support and Education Policy Learning teams, with other GPE Secretariat teams (including Executive Office, External Relations, Grant Operations and Governance), and with external partners with which the CTO is engaging.
Work planning, budgeting and monitoring
- Facilitate the annual work program and budget (WPB) process for CSEPL, ensuring transparent planning, monitoring and reporting on activities, in collaboration with the centralized WPB function in the Secretariat Operations Team.
- Be the designated WPB focal point for CSEPL, ensuring that communication from CSEPL and to CSEPL is concise, timely and relevant.
- Innovate to help improve the relevance and use of the WPB within CSEPL and within the Secretariat.
- Collect and report on key metrics that indicate how effectively and efficiently the team is executing its workplan and achieving results.
Team Coordination and Change management
- Organize CSEPL Team meetings, including agenda setting, reviewing and circulating notes.
- Support team building activities related to the establishment of the new team, including team retreats, surveys, and new processes related to inter-team cooperation.
- Coordinate inputs to respond to requests to the CTO Office from the CTO and other Secretariat teams by liaising with CSEPL team leads.
- Ensure timely contributions from CSEPL teams to GPC/SIC meetings, act as the liaison between the Governance Team and CSEPL, keep CSEPL members up-to-date on SIC/GPC meeting agendas, and outcomes.
- Support the development of Standard Operating Procedures and protocols to ensure consistency in team processes and planning.
- Provide coaching and other support to users of new processes and tools.
- Determine the team’s needs as related to managing its operations, build a case for new functionality and work closely with CSEPL team leadership group to further develop and prioritize solutions.
- Support the roll out of corporate projects, systems and initiatives.
- Lead the implementation of new CSEPL Team knowledge management efforts, ensuring that internal systems (Teams, filling systems, MyGPE, Team calendar) are set and up to date, and that CSEPL staff are modeling business practices around those systems.
- Manage internal team communications to ensure staff are all updated regularly, including team newsletters and other channels.
- Ensure that the work of CSEPL and how it contributes to the mission, vision and goals of the GPE Partnership are profiled in appropriate vehicles of communication (e.g., the Friday Note) and contribute to evidence gathering for success stories and learning in GPE.
- Support development, review and approval of knowledge management efforts including blogs, webinars, participation in research conferences.
Support to CTO
- Support effective management of requests to CTO for approval, input or delegation.
- Draft high-level correspondence and emails, sometimes on short notice or with limited inputs from other staff and CTO.
- In some cases, accompany the CTO to business trips: support travel logistics, attend meetings and take responsibility for note-taking and follow up.
- Provide support for engagement in partnership and policy initiatives.
- Other related duties as determined by the CTO and CTO Office Lead.
- Master’s degree in a relevant discipline.
- At least five years of relevant experience, preferably within an international organization or equivalent.
- Excellent organizational skills honed through experience supporting management/executive staff or working in a high-pressure environment (political/diplomatic environment).
- Experience leading an annual planning process (work program and budget).
- Change management experience; a relevant certification such as Prosci would be a plus.
- Knowledge management experience; ability to organize information using shared platforms such as MSTeams, OneDrive, intranet etc.
- Well-honed communication, interpersonal, relationship management and influencing skills; able to relate to people at all levels of an organization.
- Highly collaborative, but also able to work effectively with considerable autonomy under pressure to deliver in a timely manner.
- Resilience and flexibility, with a high level of energy, drive, and persistence.
- Proven analytical and problem-solving skills and proven ability to apply these in carrying out complex research and operational tasks, identifying issues, presenting findings/ recommendations and contributing to bottlenecks/issues.
- Proficiency in English. French is a strong plus.
- Capacity to work simultaneously on a variety of issues and tasks, independently adjusting to priorities and achieving results with agreed objectives and deadlines.
- Lead and Innovate - Develops innovative solutions with others.
- Deliver Results for Clients - Achieves results and identifies mission-driven solutions for the client.
- Collaborate Within Teams and Across Boundaries - Initiates collaboration across boundaries and broadly across the organization and brings differing ideas into the forefront.
- Create, Apply and Share Knowledge - Creates, applies and shares knowledge from across and outside the organization to strengthen internal and/or external client solutions.
- Make Smart Decisions - Recommends and takes decisive action.
The selected candidate will be offered a one-year appointment, renewable for an additional one year at the discretion of GPE, and subject to a lifetime maximum ET Appointment of two years.
Note: The selected candidate will be offered a one-year appointment, renewable for an additional one year, at the discretion of the World Bank Group, and subject to a lifetime maximum ET Appointment of two years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their second-year ET appointment are not eligible for future ET appointments.
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