Do you
want to build a career that is truly worthwhile? Working at the World Bank
Group provides a unique opportunity for you to help our clients solve their
greatest development challenges. The World Bank Group is one of the largest
sources of funding and knowledge for developing countries; a unique global
partnership of five institutions dedicated to ending extreme poverty,
increasing shared prosperity and promoting sustainable development. With 189
member countries and more than 120 offices worldwide, we work with public and
private sector partners, investing in groundbreaking projects and using data,
research, and technology to develop solutions to the most urgent global
challenges. For more information, visit www.worldbank.org
Duties and Accountabilities
Team Assistant
• The
primary responsibility of this position is to provide timely and proactive
assistance with a full range of administrative support activities to ensure the
CO operations are sufficiently covered during staff shortages and/or peak
periods. These activities include, but are not limited to the following:
• Carry
out a variety of activities related to office support work, including managing
processes and engaging actively in all matters related to the unit's
administrative functions, including those pertaining to visiting missions.
• Coordinate
schedules, taking priorities into account, monitoring changes, and
communicating information to appropriate staff.
• Provide
support in scheduling meetings and appointments and liaising closely with
internal and external clients.
• Assist
in preparation and logistical planning for various events, conferences,
workshops, meetings, etc.
• Prepare
the Media Monitoring for El Salvador Country Office, that consist in
consolidated of relevant news to non-local staff working on projects in the
country.
• Undertake
other ad-hoc duties, as required, during the team absences or heavy workload
periods.
Transaction Processor
• Support with accounting and administrative transactions in strict adherence to the corresponding policies and procedures of the WB. Prepare payment packages by reviewing support documentation and following up as required, scan purchase order (PO) and Non-PO invoices and process through e-payables. Enter requests through the Administrative portal, post accruals, and prepayments.
• Send vendor registrations and new identity (UPI) creation requests through e-services and liaise with corporate procurement in case of vendor issues (e.g., name change, etc.). Request banking information from vendors and send updated information as applicable.
• Elaborate
checks and vouchers
• As
Assets custodian, ensure that Physical Assets are recorded in SAP, Physical
Asset inventory is conducted annually, and records are properly and timely
updated.
• As
Travel Specialist, create Travel Requests and Statement of Expenses for IBRD
and IFC local consultants, groups, visitors, and seminar participants, and keep
and file travel support documentation.
• Assist
hiring by processing appointments in Admin Portal, process extension or any
other updated
• Facilities
maintenance: keep log of scheduled works, contract details, vendor contacts,
and coordinate visits to the office and notify BOC and other staff as required.