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Deputy Chief (Lead Procurement Specialist) – Corporate Procurement

Job #: req10095
Organization: World Bank
Sector: Procurement
Grade: GH
Term Duration: 3 years 0 months
Recruitment Type: International Recruitment
Location: Washington, DC,United States
Required Language(s): English
Preferred Language(s): English
Closing Date: 12/22/2020 (MM/DD/YYYY) at 11:59pm UTC

 

Description

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 140 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org. 

The World Bank Group’s core values articulate what we care about most. They guide how we work with each other, with our clients, and our partners. And most importantly, they help us become a better Bank Group for the poorest people around the world.

• IMPACT – We help our clients solve their greatest development challenges.
• INTEGRITY – We do what is right.
• RESPECT – We care for our people, our clients, our partners, and our planet.
• TEAMWORK – We work together to achieve our goals.
• INNOVATION – We learn and adapt to find better ways of doing things.

Corporate Procurement
The Strategy, Performance and Administration (SPA) Department has three units:  Shared Services (SPASS), Strategy and Organizational Performance (SPASP), and Corporate Procurement (SPACP).

The Corporate Procurement Division (SPACP or Corporate Procurement) is responsible for the procurement of goods, works, services and professional services to support the WBG’s 140+ offices worldwide and manages an annual procurement spend of US 2B with 34,000 vendors, across all five WBG institutions (IBRD, IDA, IFC, MIGA and ICSID). The Corporate Procurement teams, with a staff of 90+, are located in Washington, DC, Chennai, India and Sofia, Bulgaria. Categories of spend include: professional services, financial services and market data; human resources professional services and staff benefits; corporate services and real estate; and information technology goods and services. 

In performing its role, Corporate Procurement provides high quality, customer-oriented services to the WBG by:
a) Providing the best value procurement solutions and giving the WBG access to quality goods and services at the best value;
b) Assisting WBG staff with procurement requirements through planning, solicitation, evaluation, supplier assessment, contracting and contract management and administration;
c) Developing and maintaining policies and procedures related to the procurement of goods and services and guidelines, tools and technology to help assure compliance with procurement rules, practices and techniques, regulation and procedures;
d) Coordinating with staff in Washington, DC and the 140+ country offices around the World on matters relating to procurement rules by providing assistance, advice, training and guidance when needed; and
e) Developing and maintaining trusted relationships with key stakeholders both inside and external to WBG.

Corporate Procurement utilizes category management to achieve better outcomes, improved quality, greater savings, efficient use of resources, a better understanding of the market and an increased focus on collaboration and innovation.  Corporate Procurement’s focus on three key principles: Commerciality, Risk Management and Sustainability.

The Deputy Chief (Lead Procurement Specialist), Corporate Procurement:
• Participates as a member of the Corporate Procurement Management Team.
• Provides support to and leads special projects as assigned by the Chief of Procurement, Corporate Procurement.
• Backs-up Chief of Procurement, Corporate Procurement as needed.
• Represents Corporate Procurement on working groups, committees and key strategic initiatives.
• Serves as a recognized authority on procurement, contracting and category management, advising senior management and procurement staff on strategy and long-range planning on procurement.
• Influences the design and execution of major policy; conceives, develops and promotes innovation in procurement policies and practices.
• Contributes to the development of institutional procurement policies; makes recommendations on strategy and policy options.

Duties & Accountabilities:
• Responsible for overall management of Corporate Procurement’s Category Support and Infrastructure teams including defining goals, priorities, policies/procedures and compliance requirements and key performance indicators. 
• Responsible for supporting the category management teams, including defining goals, priorities, requirements, staff recruitment and key performance indicators etc.
• Provides oversight of procurement techniques and strategies to achieve best value of goods and services. 
• Monitors quality in process and documentation and continuous improvement in work methods. 
• Responsible for developing and implementing approaches to ensure consistency of process and practice across business units. 
• Provides oversight to assure compliance with WBG procurement policies and procedures. 
• Works closely with other diverse units across WBG.
• Guides the development of policies, directives, procedures, guidelines and templates in support of the corporate procurement and contracting process. 
• Promotes strategic procurement for complex and high-risk contracts and strategies and tools for routine procurement to achieve procurement efficiencies and value creation and savings. 
• Designs, develops and produces reports to quantify work efforts including vendor performance, achieve value creation, work allocation, productivity, service levels, innovation and trends. 
• Guides and promotes a robust supplier diversity program. 
• Guides and promotes a robust environmental purchase program.  
• Guides and promotes a robust vendor risk management program.
• Implements and monitors annual improvement goals for process metrics such as cycle times, efficiencies and savings, ensure appropriate benchmarks are identified and reporting on the program at regular intervals.
• Manages and maintains procurement systems and electronic procurement tools (e.g. eConsultant2, WBG eProcure, etc.) for efficient procurement process management.
• Manages the Category Support Teams in international locations (i.e. Chennai and Sofia).
• Develops and fosters collaborative relationships and advisory activities between Corporate Procurement and the Operations Procurement functions including opportunities for joint project and team exercises.
• Provides ongoing representation of the unit within the World Bank Group and with key external stakeholders (e.g. counterpart officials in government, multi-national organizations and other corporations and partner entities).

Work implies frequent interaction with the following:

• Key internal stakeholders (e.g. Risk Partners, Country Management Units, Budget and Finance Partners, Senior Management);
• WBG staff at all levels, typically Vice Presidents, Directors, Country Directors, Country Managers, Chief Administrative Officers; Project Task Managers, Business Unit Managers, Resident Representatives, etc. 
• Counterpart officials in government, multi-national organizations, UN organizations; International Financial Institutions and partner entities
• External consultants and vendor personnel, typically sales representatives and account managers

Selection Criteria

• Minimum Education – MA/MS (advanced degree with a major in a relevant discipline e.g. Engineering, Law, Procurement, Finance, Business or Commerce).
• A minimum of 15 years relevant experience, including a minimum of 12 years of experience leading and supervising procurement teams for large organizations. International Organizations experience would be desirable.
• Influencing and Assertiveness – Able to work with critical stakeholders without being constrained by hierarch and understands their “political” positions.
• Category Management – Demonstrates in depth, knowledge and understanding of category management as it relates to the implementation of complex, multi-functional projects in varied geographical and economic conditions.
• Negotiation Skills – Has expert knowledge and extensive experience in all aspects of complex negotiations across a wide range of complex issues.
• Knowledge of procurement / contracting techniques – Demonstrates state-of-the-art knowledge of procurement techniques and programs; and can address broader issues of implementation and impact at the institutional level.
• Market Analysis and Category Specific Knowledge – Demonstrates a broad knowledge of a range of numerous categories, markets and interrelationships between them.
• Team Leadership – Demonstrates a broad knowledge of team leadership and achieving challenging outcomes; mentoring and enhancing the team leadership skills of team members.
• Client Orientation – Maintains client relationships in the face of conflicting demands or directions and provides evidence-based advice and solutions based on sound diagnosis and knowledge.
• Drive for Results – Identifies the needed resources to accomplish results involving multiple stakeholders and finds solutions to obstacles affecting key deliverables.
• Team Collaboration and Inclusion – Shows leadership in ensuring the team stays organized and focused, and actively seeks and considers diverse ideas and approaches.
• Knowledge, Learning and Communication – Leads in the sharing of best practice, trends, knowledge and lessons learned across units and with clients and partners, articulating ideas verbally and in writing in a clear and compelling way across audience of varied levels.
• Business Judgement and Analytical Decision Making – Gathers inputs, assesses risk, considers impact and articulates benefits of decisions for internal and external stakeholder over the long term.

General Competencies:

• Strong managerial skills, including proven track record of building and managing teams and creating an enabling work environment.
• Demonstrated ability to effectively mentor / guide groups of staff and design training / skills enhancements initiatives to ensure effective transfer of knowledge.
• Excellent communication skills with ability to defend orally and in writing difficult issues and positions (in a hostile environment as necessary) to WBG management, government officials, external stakeholders and suppliers.
• Ability to operate in a matrix management environment, both as a team leader and team member.
• Ability to function effectively and deal sensitively in multi-cultural environments and build effective relationships with clients and colleagues.
• Ability to reach consensus and implement a program in a complex political environment; manage processes or operations which produce rapid and practical results.

Managerial Competencies:
 
• Courage of your Convictions - Outstanding WBG managers demonstrate the confidence in their convictions and the integrity to express themselves to peers and superiors even if it is easier or more comfortable to refrain from speaking up. They have the confidence, balanced with humility and judgment, to operate with the intent of doing what is right for the WBG and its clients. 
• Leading the Team for Impact - Outstanding WBG managers focus on the WBG purpose and mission in order to provide on-going clarity and vision to their teams. They align capabilities and resources around the WBG mission. They create an energizing and empowering work environment where people are engaged and have the resources necessary to do their jobs, while holding team members accountable for results and improvement. 
• Influencing Across Boundaries - Outstanding WBG managers persuade, convince and create buy-in for ideas and initiatives in order to advance their own goals and strategies, consistent with the WBG mission and vision. 
• Fostering Openness to New Ideas - Outstanding WBG managers create open and innovative climates for the people around them. They are transparent, open to divergent views and encouraging of these attributes in others. They promote broad thinking and frank discussion, welcoming others' input into the decision-making process, and they build on others' ideas. 
• Building Talent for the Future - Outstanding WBG managers build people's capabilities for the future by supporting and leveraging the diversity of staff in terms of their race, gender, nationality, and culture, educational and professional backgrounds. They create growth opportunities for others, encouraging them to stretch beyond their current experience or comfort zone. They provide ongoing feedback and development, including long term career development and mentoring, as well as hold their team members accountable for developing others.

Poverty has no borders, neither does excellence. We succeed because of our differences and we continuously search for qualified individuals with diverse backgrounds from around the globe.